Loan28
LOI TRAN · NMLS #454267
The Real Document Checklist — Every Loan We Offer

What mortgage documents do you actually need?

Conventional, jumbo, FHA, VA, USDA, interest-only, DSCR investment property, asset depletion, or reverse mortgage — pick your path below for the real list: what each document is, why it's needed, and the details most checklists skip.

Please read before you start gathering paperwork: documentation requirements vary by loan program, lender, investor, and your individual underwriting file — a document listed here does not mean every borrower needs it, and your loan officer may request items not listed. This page is educational. Final requirements are confirmed during your actual application.

Covers conventional and jumbo purchases. Lenders verify four things regardless of loan size: who you are, what you earn, what you own, and what you owe. Jumbo purchases follow the same core list with a few additions noted below.

Identity & Application

Government-issued photo ID Usually Required
Federally required identity verification for every mortgage.
Exact detail: valid and unexpired through your expected closing date.

Income

Pay stubs Usually Required
Shows current income is real and ongoing.
Exact detail: commonly the most recent 30 days, showing year-to-date earnings, not just gross-per-period.
W-2 forms Usually Required
Confirms reported income matches what your employer reported to the IRS.
Exact detail: commonly the last 2 years, from every employer during that window, not just your current one.
Federal tax returns If Applicable
Needed if you have income beyond salary — bonuses, rental income, business income.
Exact detail: commonly 2 years, every schedule attached — Schedule E for rental income, Schedule C for self-employment, K-1s for partnership income. Missing a schedule is one of the most common reasons a file gets sent back.

Self-employed and worried your write-offs will hurt you?

They might, on a conventional loan specifically — but they don't have to. See the programs built specifically for this, including bank statement, P&L, and asset-based options that don't rely on your tax returns at all.

Assets

Bank statements Usually Required
Confirms down payment and closing cost funds are real and have been there a while.
Exact detail: commonly the most recent 2 months, every page in sequence, including pages that say intentionally left blank. Submitting only transaction pages is a top reason files bounce back.
Investment/retirement statements If Applicable
If counted toward reserves.
Exact detail: retirement accounts are typically counted at a reduced percentage to account for taxes/early-withdrawal penalties — the exact percentage varies by lender.

Credit & Debts

Credit report authorization Usually Required
Pulls your tri-merge credit report (a combined report from all three credit bureaus) once you move to a full application.
Exact detail: this is the point a credit check applies — a fee (typically $80-$90) is disclosed before it happens, never after.
Letters of explanation If Applicable
If your credit report shows something unusual.
Exact detail: short, factual, signed and dated — specific beats vague.

Purchase-Specific

Signed purchase agreement Usually Required
Confirms exactly what property, price, and terms you've agreed to.
Exact detail: the fully executed contract, including any addenda or counteroffers.
Proof of earnest money deposit Usually Required
Confirms your good-faith deposit reached escrow.
Exact detail: cancelled check or wire confirmation, plus the bank statement showing the withdrawal.
Homeowners insurance binder Usually Required
Lenders require proof of insurance before funding.
Exact detail: needed a few days before closing. In California's wildfire-affected market, start shopping earlier than you'd expect.
HOA / condo documentation Condos & HOA Properties Only
If you're buying a condo or a home in a Homeowners Association (HOA), the lender needs to confirm the building or association itself is financially healthy — a great personal credit file doesn't help if the condo project itself is considered too risky to lend into.
Exact detail: commonly includes an HOA questionnaire (usually completed by the HOA management company, not you), the master insurance policy covering the building, and current HOA dues statements. For condos specifically, the building may need to meet "warrantability" standards (things like enough owner-occupancy versus renters, adequate reserves, no major pending litigation) — a non-warrantable condo isn't necessarily unfinanceable, but it commonly needs a different loan program.
Occupancy certification Usually Required
Whether you'll live in the home as your primary residence, use it as a second home, or rent it out changes both the interest rate and the down payment required — lenders confirm this in writing.
Exact detail: typically a signed statement of intended occupancy, and misrepresenting this (saying "primary residence" when you actually intend to rent the home out) is treated as a serious issue, not a minor technicality.

Jumbo purchases: what's different

The core list above still applies. Jumbo lenders commonly require higher reserves (sometimes 6-12 months of payments in verified liquid assets) and, at higher loan sizes, may order a second independent appraisal since fewer comparable high-value sales exist to anchor a single appraisal's confidence. Exact thresholds are lender-specific — confirm with us directly rather than assume a flat number.

The gift letter and large deposit rules

Gift funds for a down payment need a gift letter: donor name, relationship to you (generally a family member for conventional loans, not a friend), dollar amount, a statement it's a gift with no repayment expected, both signatures. One detail that trips people up: the letter's date should roughly match when the money actually moved — a letter dated today for funds that moved two months ago raises a flag.

Large deposits get scrutinized too — commonly, a single deposit over roughly half your gross monthly income that isn't clearly payroll may need a paper trail. This varies by loan program and lender; ask us directly if you're unsure about a specific deposit.

Covers conventional, jumbo, and cash-out refinancing. Same core verification as a purchase, minus the purchase-specific paperwork, plus a few documents specific to the loan you already have.

Same Core List as Purchase

Photo ID, pay stubs, W-2s, tax returns if applicable, bank statements (all pages), credit authorization.

Refinance-Specific

Current mortgage statement Usually Required
Shows your existing balance and payment history — the baseline the new loan replaces.
Exact detail: most recent statement, showing the remaining principal balance clearly.
Homeowners insurance declarations page Usually Required
Confirms existing coverage for the new escrow transition.
Exact detail: the "dec page" specifically — a summary, not the full policy.
Property tax statement Usually Required
Confirms your current tax amount for the new escrow setup.
Exact detail: most recent county bill. If you closed recently and haven't seen a California supplemental bill yet, mention it.
Payoff statement Cash-Out / Second-Lien Specific
If a HELOC or second mortgage is being paid off as part of the refinance.
Exact detail: requested directly from your current servicer — has a short validity window (often 10-30 days), so timing matters.
Subordination agreement If Applicable
If you're keeping an existing second lien in place rather than paying it off, the second-lien holder must agree in writing to stay "subordinate" — meaning their loan moves to second position, behind the new first mortgage, rather than getting paid first if something ever went wrong.
Exact detail: requested directly from the second-lien holder — can take longer than other documents, start early.

Yes, assets still matter — even with no down payment

Refinance borrowers are sometimes surprised assets are still requested. They confirm closing costs, prepaid taxes/insurance, cash-to-close, and reserves — and for jumbo refinances specifically, reserve requirements are often higher. The same large-deposit and gift-letter rules from the purchase track apply here too.

FHA purchase and refinance. Same core income/asset/credit documentation as conventional, with FHA-specific mortgage insurance and property-condition requirements layered on top.

Same Core List as Conventional

Photo ID, pay stubs, W-2s, tax returns if applicable, bank statements (all pages), credit authorization.

FHA-Specific

Case number assignment Usually Required
FHA loans are tracked under a unique case number tied to the property and borrower, assigned early in the process by your lender.
Exact detail: not something you provide — your loan officer requests this through FHA Connect once you're under contract.
MIP disclosure acknowledgment Usually Required
FHA loans carry Mortgage Insurance Premium (both an upfront and an annual portion) regardless of down payment size — you'll acknowledge understanding this cost.
Exact detail: unlike conventional PMI, FHA's annual MIP commonly lasts for the life of the loan unless you put down 10%+ — ask us for the exact current rate structure.
Gift letter (if used) If Applicable
FHA is generally more flexible than conventional on acceptable gift donors.
Exact detail: FHA commonly allows a broader donor relationship pool than conventional — confirm your specific relationship qualifies before counting on it.

Property condition matters more with FHA

FHA appraisals check for minimum property standards — safe, sound, and sanitary condition — not just value. A property with significant deferred maintenance can require repairs before closing that a conventional appraisal wouldn't flag the same way.

VA purchase and refinance, for veterans, active duty, Guard/Reserve, and eligible surviving spouses. The core income/asset/credit list is similar to conventional — the real difference is proving your service eligibility.

The Gatekeeper Document

Certificate of Eligibility (COE) Usually Required
Confirms you meet the service requirement to use the VA loan benefit, and shows your remaining entitlement and any funding-fee exemption.
Exact detail: most lenders can pull this electronically through the VA's system instantly for many applicants — having your service paperwork ready prevents delays if the automated pull can't verify your history.

Which Service Document You Need — It Depends on Your Category

DD-214 Veterans
Proves discharge status and characterization of service.
Exact detail: the Member 4 copy is commonly preferred for COE verification. If you served multiple separate periods, bring the DD-214 for each period.
Statement of Service Active Duty
Active duty members don't have a DD-214 yet — this document substitutes.
Exact detail: commonly needs to be current (dated within roughly 30 days) and signed by a commanding officer, adjutant, or personnel officer, showing entry date and rank.
NGB Form 22 + Retirement Points Statement Guard / Reserve
Guard and Reserve service is documented differently than active duty or discharged veteran status.
Exact detail: a recent points statement is commonly requested alongside the NGB Form 22 to confirm creditable years of service.
Marriage certificate + death certificate Surviving Spouse
Establishes the relationship and eligibility basis for a surviving spouse to use the benefit.
Exact detail: if receiving Dependency and Indemnity Compensation (DIC), the DIC award letter often serves as confirmation of eligibility.

Two facts worth knowing

Veterans with full entitlement are generally no longer subject to county loan limits, following the Blue Water Navy Vietnam Veterans Act. And a COE proving service eligibility doesn't guarantee mortgage approval — you still need to meet the lender's credit, income, and debt-to-income requirements.

USDA Guaranteed purchase loans for eligible rural and many suburban areas — zero down payment, but genuinely means-tested on household income.

The Two Eligibility Checks Specific to USDA

Property location verification Usually Required
The home must sit in a USDA-designated eligible area — generally smaller communities, though many areas commonly assumed to be "too suburban" still qualify.
Exact detail: check the specific address on USDA's own eligibility map before writing an offer — eligible zones can change as the map updates.
Household income documentation Usually Required
USDA loans are means-tested — total household income (everyone 18+ in the home, not just borrowers) generally can't exceed 115% of the area median income for your county.
⚠️ Note on the exact dollar figure: published limits vary meaningfully by county and by source — figures found in this research ranged from roughly $95,000 to well over $150,000 for a 1-4 person household depending on the county, with higher-cost California counties landing near the top of that range. Verify your exact county's current limit directly rather than rely on any single number.

Standard Documentation

Pay stubs, W-2s, and/or tax returns Usually Required
Standard income verification, plus needed to calculate total household income for the eligibility test — including non-borrower household members' income.
Exact detail: certain deductions can reduce countable income — commonly a per-dependent deduction, documented child care expenses, and medical expenses for elderly or disabled household members.
Bank statements Usually Required
Same asset-verification logic as conventional loans.
Exact detail: same "all pages, in sequence" rule applies.

What's different from FHA/conventional

USDA charges a guarantee fee instead of traditional mortgage insurance — commonly a smaller upfront fee plus an ongoing annual fee. There's no official minimum credit score set by USDA itself, though most lenders look for a score that clears automated underwriting; lower scores may still qualify through a manual process with more documentation required.

Interest-only purchase and refinance. The document list matches whichever base transaction you're doing (purchase or refinance, conventional or jumbo) — the real thing to understand isn't a document, it's a structural fact.

The fact that matters most: IO loans are non-QM by definition

Quick context: "non-QM" just means a loan that doesn't fit the government's standard "Qualified Mortgage" rulebook — it's not a red flag or a subprime loan, just a different, still completely legitimate category with its own underwriting rules. Under CFPB Regulation Z, a loan with an interest-only feature cannot qualify as a General Qualified Mortgage — this is a structural exclusion, not a lender preference. That means every interest-only loan is underwritten as non-QM, regardless of your credit or income strength.

What this means for your documentation: underwriting qualifies you on the fully-amortizing payment that applies after the interest-only period ends — not the reduced payment you'd pay during the IO period itself. Be ready to show your file supports that higher number, not just the lower one you'll actually pay at first.

Documentation

Follows the Purchase or Refinance track above, based on which you're doing — no separate document list beyond that.

Reserves documentation Often Required
Because IO loans are non-QM, lenders commonly want a clearer picture of your ability to handle the future payment increase.
Exact detail: may include additional months of reserves beyond what a standard conventional file would require — varies by lender.

DSCR (Debt Service Coverage Ratio) loans for investment properties. The property's rental income qualifies the loan — not your personal income. Genuinely less documentation than any other program on this page. One term you'll see throughout: PITIA — the property's full monthly payment (principal, interest, taxes, insurance, and association dues combined). DSCR compares that number against the rent.

What DSCR Skips Entirely

No W-2s. No personal tax returns. No pay stubs. No personal debt-to-income calculation. The property's own numbers do the qualifying.

What's Still Required

Government-issued ID + credit authorization Usually Required
Identity and creditworthiness are still verified even though personal income isn't.
Exact detail: your credit score still directly affects pricing and required down payment.
Signed lease or rent roll Usually Required — Occupied Property
Establishes the property's actual current rental income.
Exact detail: for a vacant unit, an appraiser's market-rent analysis (Form 1007) is used instead.
Short-term rental income history STR Properties
Airbnb/VRBO income is documented differently than a standard lease.
Exact detail: commonly 12 months of platform history if already operating, or a specific STR rent analysis if the property is new to short-term rental — some lenders apply a haircut (commonly 10-25%) to STR income for qualification purposes.
Bank statements Usually Required
Confirms down payment funds and post-closing reserves.
Exact detail: commonly 2-3 months, all pages. Reserve requirements for DSCR loans are commonly higher than owner-occupied loans — often several months of the property's own PITIA payment.
Entity documents If Vesting in an LLC
Many DSCR borrowers hold investment property in an LLC for liability protection.
Exact detail: operating agreement and formation documents — you'll still personally guarantee the loan and have your own credit reviewed; an LLC doesn't anonymize the borrower.
Insurance and property tax documentation Usually Required
Both factor directly into the DSCR calculation itself.
Exact detail: in California wildfire-exposed areas, insurance cost (including FAIR Plan premiums where applicable) can materially change whether a property's DSCR clears the minimum ratio.

The "lower-of" rule — the single most important DSCR fact

If a lease says one rent amount and the appraiser's market-rent analysis says another, most programs qualify off whichever figure is lower — a conservative check against an inflated lease. Underwrite your own expectations that way from the start, rather than assuming the higher number will be used.

What our non-QM DSCR program actually offers

Through our lender panel, one of our non-QM lending partners' DSCR program supports loan amounts up to $4.5 million, with ratio tiers offering flexibility depending on the property and borrower profile, and — notably — gift funds are permitted for up to 100% of the down payment on this program. Confirm current terms directly with us, as non-QM program guidelines can and do change.

California-specific: ADU rental income can count

Rent from a permitted accessory dwelling unit (ADU) can count toward a property's DSCR on many non-QM programs — some lenders count income from up to three ADUs on one property. The unit must be permitted; unpermitted square footage contributes nothing to qualifying income regardless of what it actually rents for.

Asset depletion (asset utilization) loans convert your liquid and retirement assets into a qualifying monthly income figure — built for retirees, early-retirees, and high-net-worth borrowers whose real financial picture isn't reflected on a tax return.

Eligible Asset Documentation

Brokerage / investment account statements Usually Required
Confirms ownership, balance, and — critically — whether funds are pledged, borrowed against, or otherwise "encumbered" (meaning someone else has a legal claim on them, so they aren't fully free and available to you).
Exact detail: commonly the most recent 1-2 complete statements, every page, same "all pages" rule as bank statements. Documentation should also show "vesting" (whether the funds are fully and irrevocably yours to use, not still subject to a waiting period) and any withdrawal restrictions.
Retirement account statements If Used
IRA, 401(k), and similar accounts can count, often at a reduced usable value.
Exact detail: the reduction accounts for taxes/early-withdrawal penalties and varies by lender and your age — don't assume a flat percentage.
Vested RSUs / restricted stock If Used
Only vested shares are eligible — unvested grants don't count.
Exact detail: documentation needs to clearly show what's actually vested versus still subject to a vesting schedule.
Large deposit / transfer explanation If Applicable
If money moved between accounts recently, the underwriter needs the source-and-destination story.
Exact detail: statements from both the sending and receiving account, plus a brief letter if the transfer isn't self-explanatory.

The formula genuinely varies — don't expect one universal number

Asset depletion income is calculated by dividing eligible assets across a term (commonly cited in the 240-360 month range across various lenders), but the exact divisor, eligible-asset list, and required post-closing reserves vary meaningfully by lender, program, your age, and the specific asset type. Through one of our non-QM lending partners' current program specifically, asset depletion is available up to $5 million using a 120-month depletion rate — a different divisor than some other programs use, which is exactly why a single universal formula shouldn't be assumed. Confirm your specific numbers directly with us.

Reverse mortgages — HECM (FHA-insured) and proprietary/jumbo reverse. A calm, no-pressure look at the paperwork. Reverse mortgages involve a full financial assessment, not just a home equity calculation.

Identity, Property & Title

Photo ID and proof of age Usually Required
HECM requires borrowers 62+; proprietary programs sometimes allow 55+.
Exact detail: confirms the youngest borrower's age, which directly affects the proceeds calculation.
Current mortgage statement and payoff If Applicable
Any existing mortgage balance must be paid off as part of the reverse mortgage.
Exact detail: a current payoff figure, since this reduces available proceeds directly.
Trust or title documents If Applicable
If the home is held in a trust, the lender needs to confirm the trust qualifies and who holds authority.
Exact detail: requirements differ between HECM and proprietary programs — ask us which applies to your specific trust.

The Financial Assessment

This is the part most borrowers don't expect — reverse mortgages aren't approved on equity alone.

Income documentation Usually Required
Confirms you can keep up with property taxes, insurance, and HOA (Homeowners Association) dues going forward — the loan doesn't eliminate those obligations.
Exact detail: Social Security award letter, pension statements, and/or bank statements showing consistent income deposits.
Property tax and insurance status Usually Required
Must be current — delinquency here is a real red flag in the financial assessment.
Exact detail: recent bills or statements showing both are paid and current.
HUD counseling certificate HECM — Required
Federal law requires independent counseling before a HECM closes — genuinely valuable, not just a formality.
Exact detail: completed with a HUD-approved counselor, unaffiliated with any lender.
Non-borrowing spouse documentation If Applicable
If a spouse isn't on the loan but lives in the home, specific protections and documentation apply so they can potentially remain in the home later.
Exact detail: ask us directly — this is a genuinely important protection worth understanding fully, not a box to check quickly.

HECM vs. proprietary — document differences

HECM (FHA-insured) always requires the HUD counseling certificate and follows a national maximum claim amount. Proprietary/jumbo reverse programs aren't FHA-insured, may allow a younger minimum age, and can go well beyond HECM's limit for higher-value homes — but exact documentation and terms are lender-specific. We'll tell you plainly which path fits your home's value and your situation before you commit to either.

Not sure which list actually applies to you?

Every file is a little different, and some borrowers span more than one of these tracks. Send me your situation and I'll tell you exactly what you'll need.

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Plain-English Glossary

DSCR (Debt Service Coverage Ratio)
The property's monthly rental income divided by its full monthly payment (PITIA). At or above 1.0 means the rent covers the payment.
PITIA
Principal, interest, taxes, insurance, and association dues — the full monthly housing payment figure.
COE (Certificate of Eligibility)
The VA document confirming your service qualifies you for a VA loan and showing your remaining entitlement.
AMI (Area Median Income)
The midpoint household income for a given county, used as the basis for USDA's income eligibility test.
Reserves
Verified liquid assets left over after your down payment and closing costs — proof you could still make payments for a period if income stopped.
As-completed appraisal
An appraisal based on a property's future value after planned renovation or construction, used for certain renovation loan programs — a different concept from the standard current-value appraisal.

Questions

Generally yes. Banks number statement pages, and underwriters check the sequence is complete — including pages that say a page was intentionally left blank. Submitting only transaction pages is a common reason a file gets sent back.
No. DSCR loans qualify based on the property's rental income relative to its debt payment, not your personal income. You'll still verify identity, assets, and credit.
A Certificate of Eligibility plus service documentation — a DD-214 for veterans, a Statement of Service for active duty, or an NGB Form 22 for Guard/Reserve. Which applies depends on your specific service category.
No. Many suburban areas qualify, not just farmland. Eligibility depends on the property's location on USDA's own map and your household income relative to your county's limit.
Yes — underwriting findings, automated underwriting system results, or a specific lender/investor's overlay can all trigger a request for additional documentation beyond this list. That's normal, not a sign something is wrong with your file.